write a query to specify the data to transfer excel

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Write a query to specify the data to transfer excel

In our case, that is the Microsoft Excel version:. By default, this option is checked. It treads the first rows of the data source as the column names:. But if this option is enabled and data source does not contain column names, the SQL Server Import and Export Wizard will add the column names, starting with the name F1 for the first column name:.

If this option is disabled and data source contain the column names the SQL Server Import and Export Wizard treats these columns as the first row of data:. On this page, determine the destination where data from the data source Excel file will be placed.

In our case, the destination will be a SQL Server database. From the Database drop down box, pick a database in which data from data source Excel file will be placed:. When everything is set on the Choose a Destination page, click the Next button to proceed.

On the Specify Table Copy or Query page, determine how data from the data source will be copied to the destination:. If the Copy data from one or more tables or views radio button is selected then all data from the chosen worksheets will be copied. If the Write a query to specify the data to transfer is chosen, then only data that are specified in a SQL query will be copied from an Excel worksheet to a destination SQL Server database.

If the Write a query to specify the data to transfer in the Choose a Destination page is chosen, then the Provide a Source Query page will be shown when the Next button is pressed:. Make sure the object exists and that you spell its name and the path name correctly.

Microsoft Access Database Engine. Syntax error in FROM clause. If the Copy data from one or more tables or views radio button is chosen, when the Next button is pressed, the Select Source Tables and Views page will be shown:. On this page, all worksheets for the Excel file ImportData. From the Source list, choose from which worksheets you want to import data to the SQL Server database by clicking the check box next to the name of the worksheets. The selected worksheets will appear in the Destination column:.

The name of the tables in the SQL Server database by default will be the names of the selected worksheets from the Source column, but these names can be changed by clicking on the name in the Destination column:. This is because the table in the SQL Server database that is chosen as a destination already exists and for the Table1 and Table2 fields, new tables will be created.

Also, make sure that columns in the destination table have data types that are compatible with the data types in the columns of the source data, otherwise the following error may appear:. Found 1 unknown column type conversion s You are only allowed to save the package. On the Complete the Wizard page, choices that are made in the previous wizard pages are shown:.

The Performing Operation page shows the status of the importing process if it is finished successfully or with the errors:. If the error occurs during the process of importing data from Excel file to the SQL Server database the Messages… word will appear in the Message column for the action that failed:. Note In the above screen we have two options for authentication but here I am going with Windows authentication.

If you are using SQL server authentication, then you have to provide user name and password. Here we have two options to import data; first is you can copy directly to table and the other option is to write a query and insert it into table. I have chosen the first option and I have the below screen. Click on Edit mapping button to set your mapping like data type, nullable and size for table column, highlighted with red circle. Click on Next button and we are ready with a sucessful message for our Excel sheet to load employee table.

I have run a select query on employee table and am able to see all data which I have in source file Excel. In this article I have demonstrated how we can import data from Excel to database table using import export wizard. I hope this will help you to import data without writing a single SQL statement to insert data.

If you have any questions please feel free to ask, It will really help me to to improve. Next Recommended Reading. Commonly Used Angular Commands. What's New In Java 16? Azure Function - An Serverless Architecture. NET 5. Overview Of Vue.

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The Copy data from one or more tables or views option is for copying all data from the existing tables or views in the source database. The Write a query to specify the data to transfer option is for copying specific data from the source database by using a query.

Choose the Copy data from one or more tables or views or Write a query to specify the data to transfer radio button and click the Next button. In the Tables and views grid under the Source column, all available views and tables from the AdventureWorks database will be listed. The name sets here will be used as the name of the worksheet in the Excel file:. By clicking the Edit Mappings button, the Column Mappings dialog will appear:. At the beginning of the Column Mappings dialog, under Source, the name of the source query, view, or table is shown.

In Destination, the name of the destination view or table is shown:. The Create destination table option, if the destination table does not exist, creates a new destination table e. The Create destination table radio button and Edit SQL button are disabled if the destination name already exists:.

If the destination name exists the Delete rows in destination table and Append rows to destination table radio buttons are enabled:. The Drop and re-create destination table checkbox is only enabled when the package that the SQL Server Import and Export Wizard creates is saved and then the package runes again. The Mappings section of the Column Mappings dialog shows the column of the data source and corresponding the columns in the destination:.

The Destination column lists the name of the mapped destination column. The Type column shows the data type for the destination columns. The data type can be changed by selecting other type from the combo box:. In the Nullable column, it can be specified whether the destination column allowed a null value or not. In the Precision column, the precision of the numeric data for the destination column can be specified, here can be set the number of the digits.

In the Scale column, the number of the decimal place for the numeric destination column can be set:. To preview data that will be copied to the destination, under the Select Source Tables and Views page, click the Preview button.

This will open the Preview Data dialog box:. In this dialog, a query from the file can be written, pasted or loaded by clicking the Browse button, which selects source data to copy to the destination. Now, when press the Next button, the Select Source Tables and Views page will appear; in the Tables and view grid the [Query] item that represents the query that is written in the Provide a Source Query page will be shown:.

This page shows information about data type conversation that will be performed to make the source data compatible with the destination. If a problem with data type conversation exists, the warning icon next to the data source in the Table list will appear and, in the Data type mapping list, the warning icons will appear next to the source columns which indicates that this conversation may cause a loss of data:.

To view additional information about an individual column, double click on that column and the Column Conversion Details dialog will appear:. On this page, source and destination information will be shown as well as the data type of the source and destination column, conversion steps etc. On the Select Source Tables and Views page, click the Edit Mappings button to open the Column Mappings dialog box and, from there, change the data type. After the data source and destination are specified and configured, click the Next button.

By default, the Run immediately option for the import and export data immediately is checked. On this page, all choices that are made in this wizard will be shown. This page will show the following information:. To finalize the exporting process, click the Finish button. This name represents the name of the sheet where the data from the table will be put, this name can be changed to whatever you like, but for now, it will be left as it is:.

To preview which data will be generated to an Excel file, click the Preview button:. The Complete the Wizard window shows all options that are chosen for exporting operations. The last SQL Server Import and Export Wizard window shows the state of the data have been successfully exported or some errors occurred during exporting data:. In our case, the data were successfully generated into the SQL Data.

In a query editor type and execute the following code:. After executing the above code, the following message will appear that indicate that the show advanced options and Ad Hoc Distributed Queries options are enabled:. It is already opened exclusively by another user, or you need permission to view and write its data. This usually happens because of inadequate permissions. More about how to resolving these issues can be found in the How to query Excel data using SQL Server linked servers page.

One way for resolving this issue is to open SSMS as an administrator and execute the code again. But this time, another error may appear:. Msg , Level 16, State 1, Line 1 Column name or number of supplied values does not match table definition. To resolved this, open excel file e. SQL Data. DimScenario and enter the column names which will represent the column names from the DimScenario table:. In order to achieve that, open an Excel file e. This will open the Data Connection Wizard dialog.

In the Log on credentials section, choose the authentication mode for the data source connection and click the Next button:. From the Select the database that contains the data you want drop down box, choose the database from which the data will be copied. In the grid, all available tables and views will be listed. DimScenario and click the Next button to proceed. In the Import Data dialog, choose the Table radio button, under the Where do you want to put the data? From the Results grid, select data that you want to export to an Excel file, right click in the Result grid and, from the context menu, choose the Export to Excel option:.

This will open a new Excel workbook and the selected data from the Results grid will be copied in the first worksheet:.

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