how to write program specification

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How to write program specification grant writing cover letter sample

How to write program specification

After the drawings and graphics are approved by the team and the stakeholders, the graphic elements are numbered and written down with explanations per each number and drawing, so that developers and testers can later check if the intended functionality works as expected. There could be many elements to a functional spec document depending on the size of the project, type of industry, and, finally, the internal procedures agreed on with a company; however, the typical functional spec includes.

Functional specs can also be presented in the form of use cases or user stories. Perhaps, the most popular is the use case format, which typically represents a series of steps, describing user actions and the system response. Among non-functional requirements can be some quality attributes of the system, such as performance, security, usability , compatibility, and so on, attributes which do not represent special features of the product, but are nevertheless extremely important. Each requirement must be objective and quantifiable there must be a measurable way to assess if the requirement is met.

Examples of good and bad non-functional specs can be viewed in the Resource section of this article. Design constraints Product functions User characteristics Constraints, assumptions, and dependencies. External interface requirements Functional requirements Performance requirements Logical database requirement Software System Attributes. A good requirements spec must answer the following questions:. All the requirements must be complete and do not lead to misunderstanding and different interpretations.

These guidelines would not be complete without a little recourse into the language of writing the spec. Developers and stakeholders need to see an exact, clear and organized prose with tables, diagrams, bullet points, and testable statements. Overall, commands and prohibitions should be short, use active and strong verbs. Again, as with any writing, passive voice should be excluded entirely.

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Under the CCPA regulation, Category: Programming. Project Management. Writing a Clear Spec. Software Documentation Comics. What is a spec and why do you need one? One of those shoddy mistakes…. How to Write Specs. User Stories. New Developer. Additional resources. About the author. Marina Vorontsova. Registered Last seen 1 year ago Vacancies Soshace JS , Node. Stay Informed It's important to keep up with industry - subscribe! Stay Informed Looks good!

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Entrepreneurship Project Management Startups Tips. No comments yet Cancel. Login with your Social ID. Categories Programming JavaScript Tips React Beginners Project Management Interview Human Resources Remote Job Python A program describes a computation -- its purpose is to be executed on a computer and perform that computation.

Programs are written in a precisely and formally defined programming language, e. A program specification describes the results that a program is expected to produce -- its primary purpose is to be understood not executed. Specifications provide the foundation for programming methodology. A complex specification may engender sub specifications, each describing a sub component of the program.

The construction of these sub components may then be delegated to other programmers so that a programmer at one level becomes also a client at another. Experience shows that it is extremely challenging to create high quality software. A clearly understandable specification is a vital ingredient in the creation process.

English has proven to be too vague, verbose and ambiguous to rely on for the necessary precision.


At Mayven we are seeing more and more teams turn to software development to solve problems and be more productive — from integrating Salesforce APIs to creating products and applications to interact and better serve their customers. What this also means is there are a lot of people building software without a lot of software development experience, and a lot of times their projects go really poorly.

Not to worry! At Mayven we help to walk you through the process of what it takes to do great software development and get you ready for a successful project. Now, we take those same steps and apply that to software development:. In the case of software development, most teams do not need to hire someone to build their specification document because they have that expertise in house and can prepare a really good spec.

For teams that need extra help, most software development teams have services available to create software specs for a fee. Not all projects are the same, and not all specifications are the same. However in all cases, the goal is clarity around features and setting expectations on what the final product will be. A great specification document is the how, what, and why of what you are looking to develop, in detail.

It is important to be clear and document your spec in as much detail as possible. Smaller applications require less documentation but the process is the same. Some of these steps may require outside help — design and wireframe is a great example. And some projects may not require all of the steps, but the overarching goal is to get as much of the application documented and outlined before any code is written. This helps reduce rework, bugs, errors and issues.

To get an idea of what I mean by great spec documents, here are some excerpts from spec documents we created that are pretty good. This is just a brief overview, but you should see the level of detail required. Very nice, clear and concise. A checklist every engineer should have in the back of his notebook. A lot of what was in the template could be applied to a wide range of specs. Great article! Well written and laid out. I already write technical documentation for the projects I work on and this will help me to have a more organized and template moving forward.

Hopefully this article will help the dying art come back to life. Then I enforce that we should document what is needed, whether it is a big amount of specs. Then I tell people about spec by example way of doing things, so we can have the minimum.

Finally, I usually present the articles related to the Joel Test, on Joel Spolsky — co founder of Stack Overflow btw — which also says something about having specs and how to write one, despite I think BDD can be used to promote a having a spec to having a runnable spec.

I agree Star, first planning before implementing a design yields way more benefits and saves you the agony of fixing something wrong in production or the final product, especially when stakes are high. So I have always written myself something to follow even if no one else is going to read it.

Agile seems to mean correcting mistakes. I prefer not to make too many and have a clear idea of what I am doing and why I am doing it. My only criticism of this template is that it seems to roll a few documents into one — I am more used or used to be to a hierarchy of documents than one colossal one. Generally I have seen technical specs more at a Unit level whereas this seems to be all-encompassing.

Agreed somehow! I said today it is indexed unique and you cannot see this, but this is not a database spec, it is a behavior spec. Nice write-up! I will definitely check out both that and your post. Thanks for sharing. Nice article. Unfortunately, it kinda reminds me of waterfall development. Maybe this approach could work for a simple system. In a complex system, this one document would be HUGE. Not sure how easy it would be to produce and maintain.

Not sure how easy it would be to read. Kinda want to break the document down so it is manageable and then it would be more likely to be used as a living, breathing piece of documentation. From my experience, engineers who come on to a team build on the existing product which is planned out in quarters, sprints, etc.

So in this case, engineers would be working on features or smaller products and everything is already planned out in the product requirements document and roadmap. It is a well-written paper which helps a researcher and inventor to track his thoughts in a way even a dumb promotor understands the significance, opportunities, technical excellence, and usefulness of the proposed activity.

Further, it helps one how to organize his own thoughts and actions in realizing his dreams. Many thanks for your excellent contribution. Zara, it would be helpful if guidelines in this article would be accompanied with links to spec examples that are written according to these guidelines. Apologies Nik. The initial article was pretty lengthy and required some trimming to make it easier to review.

So I cut out the example and some other parts to make it easier to edit. Google Docs and Dropbox Paper a great because your team could leave comments and collaborate on your spec. This is absolutely good stuff! Thanks, Chamesou. I guess you could include tracing and logging in the monitoring and alerting section or just have a new section on its own. This is just a guide. If parts of what you plan on building are not touched on here, add whatever you need to it.

I left a comment on this one. Very nice guide. Long time ago, I used to write specifications. I had nice templates then, but I do not have them anymore. I need to write one more. It is so nice to see good template. I will use it. I hope this blog will be kept for long time. Still I am thinking to make copy of this template just for safe keeping :.

Thanks Alfas. Great guide. This blog post seems to be written from the point of view of a team that has assimilated the requirements from the business organization and is then writing out a specification — for the assimilated requirements — that will be turned into a code. That code will materialize, eventually, into an artefact such as Docker image, binary, etc. The stake of the business organization should flow throughout the spec and perhaps, into the artefact also. Business organization presents a vision e.

Consultant turns the vision into 2 or 3 programs that need to be executed over 2 years and support for 2 more years, etc. Each program is broken down into projects e. Every project is translated into certain deliverables e. The business organization should be able to point to a project and drill down to a running artefact in production.

Similarly, the developer should be able to call out the purpose of every artefact all the way upto the vision that triggered this project. Wow, thank you for putting everything I was looking for in one place. I have written both functional and technical specs for years SAP, PeopleSoft, Oracle, QAD and i agree with the author that they reduce significantly the margin of errors before Go-live and specs can serve as a good way to further communicate the code story with new developers…..

Hey, thanks for the guide and for making it super specific like this! My colleague talked about that a bit in his article on project specifications. Your email address will not be published. Save my name, email, and website in this browser for the next time I comment. This site uses Akismet to reduce spam. Learn how your comment data is processed. Latest Newsletter Podcast Company.

What is a technical specification document? Why is writing a technical spec important? Benefits to engineers By writing a technical spec, engineers are forced to examine a problem before going straight into code, where they may overlook some aspect of the solution. Benefits to a team A technical spec is a straightforward and efficient way to communicate project design ideas between a team and other stakeholders.

Benefits to a project Investing in a technical spec ultimately results in a superior product. What to do before writing a technical spec Gather the existing information in the problem domain before getting started. Contents of a technical spec There are a wide range of problems being solved by a vast number of companies today.

Introduction a. Overview, Problem Description, Summary, or Abstract Summary of the problem from the perspective of the user , the context, suggested solution, and the stakeholders. Context or Background Reasons why the problem is worth solving Origin of the problem How the problem affects users and company goals Past efforts made to solve the solution and why they were not effective How the product relates to team goals, OKRs How the solution fits into the overall product roadmap and strategy How the solution fits into the technical strategy d.

Goals or Product and Technical Requirements Product requirements in the form of user stories Technical requirements e. Non-Goals or Out of Scope Product and technical requirements that will be disregarded f. Future Goals Product and technical requirements slated for a future time g. Assumptions Conditions and resources that need to be present and accessible for the solution to work as described. Solutions a. What are the limitations of the solution? How will it recover in the event of a failure?

How will it cope with future requirements? Monitoring and Alerting Plan Logging plan and tools Monitoring plan and tools Metrics to be used to measure health How to ensure observability Alerting plan and tools e. Rollback Plan Detailed and specific liabilities Plan to reduce liabilities Plan describing how to prevent other components, services, and systems from being affected g. Further Considerations a. Impact on other teams How will this increase the work of other people? Third-party services and platforms considerations Is it really worth it compared to building the service in-house?

How much will it cost? How will it scale? What possible future issues are anticipated? Cost analysis What is the cost to run the solution per day? What does it cost to roll it out? Security considerations What are the potential threats? How will they be mitigated? How will the solution affect the security of other components, services, and systems?

Privacy considerations Does the solution follow local laws and legal policies on data privacy? What are some of the tradeoffs between personalization and privacy in the solution? Regional considerations What is the impact of internationalization and localization on the solution? What are the latency issues? What are the legal concerns? What is the state of service availability? How will data transfer across regions be achieved and what are the concerns here?

Accessibility considerations How accessible is the solution? What tools will you use to evaluate its accessibility? Operational considerations Does this solution cause adverse aftereffects? How will data be recovered in case of failure? How will the solution recover in case of a failure? How will operational costs be kept low while delivering increased value to the users?

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Hire our business analyst with 6 years of expertise to write an SRS for you. The first step in the process is to create an outline for SRS document. You can create this yourself or use an existing SRS template as a starting point. Here is a basic example of an SRS outline:. Once you have an outline, you must flesh it out.

Start with defining the purpose of the product in the introduction of your SRS. Here you will describe the intended audience and how they will use the product. Now that you have written the general information, it is time to get more specific. Describe the functional requirements in enough detail so developers can get to work and the non-functional requirements like security specifications and performance.

Here is where you add use cases to vividly describe how a user will interact with your system. The last step in creating the draft of SRS document in software engineering is adding any details that could help developers finish the job in the form of appendixes, glossaries of terms, and references. Once you have added enough details to the SRS to describe what the system is supposed to do, it is time to have the stakeholders approve the document. You will most likely have to make a presentation to the people involved in the development process.

They may ask for changes, and you will have to update the SRS document based on stakeholder feedback before final approval. This is a good sign. It means both developers and stakeholders are making the document more precise, so the project is less like to go off track. See also what to include in the custom software development contract. A use case describes how a user will interact with the system.

Writing out use cases forces you to think through what users will do with the software and how it will respond. It is the real-life visualization of the functional requirements. There are specific characteristics that every SRS should have.

By reviewing this list and comparing it to your SRS, you can ensure that it will be a useful document for all stakeholders. An SRS document should be easy to understand. Nothing should be vague, so there are no misunderstandings between stakeholders. The requirements in your SRS document need to be measurable, so the finished product can be validated and verified against the specifications. The requirements should fit the reality of the current environment, including the budget, timeline, and technology.

Because things could change in the working environment, your SRS document should be flexible enough to allow for updates. Everyone on the development team should have access to the document so they can reference it as frequently as necessary.

Requirements need to be precise so that team members do not have to ask for more details. They should all be available in the SRS document. The requirements should fit each other. One section of your requirements document should not conflict with another.

The document should be formatted consistently and used the same terminology throughout. An SRS document should be detailed enough to finish the job, but should not be overly specific, because that might restrict development. A lot of development depends on third-party services that developers have no control over. This plan will include a summary of:. Companies need remote communication tools , especially now that more people are working from home.

The problem is that most companies end up using multiple applications to accomplish this: one for text chat, one for video chat, and one for conferences and meetings. The application will be developed in React Native to enable the creation of a web-based application, an iOS mobile app, and an Android mobile app. There will be a class of users called admin that will have permissions to access all functionality of the app, including:.

An SRS document is a necessary part of completing a software development project. Without a complete SRS document in place before you start a project, it will be hard to tell when a project is finished and could sidetrack development into creating unintended features.

An SRS document gives you the ability to estimate a project accurately and assign tasks efficiently. Creating an SRS document can be a time-consuming, meticulous process. Fortunately, the team at Relevant has helped over companies create SRS documents and launch new products.

We are ready to help with your next software project, just drop us a line. Necessary cookies are absolutely essential for the website to function properly. This category only includes cookies that ensures basic functionalities and security features of the website. These cookies do not store any personal information. Any cookies that may not be particularly necessary for the website to function and is used specifically to collect user personal data via analytics, ads, other embedded contents are termed as non-necessary cookies.

It is mandatory to procure user consent prior to running these cookies on your website. Table of Contents. Tags: documents software development. My company has helped hundreds of companies scale engineering teams and build software products from scratch. Obstacle 1 : Input is a list of numbers, but there is no mention of where the list is input from keyboard or read from a file. There is also no indication of how the list is terminated.

There are several possibilities — end-of-file, a special terminating character, a zero. Obstacle 2: The range of values of the numbers in the list is not specified. Should the list include negative numbers? Should the number be integers or reals? Obstacle 3: What about the precision of the output? Obstacle 4: The specification does not include the notation used to express the numbers. Normally we would expected the numbers to be expressed in decimal notation, so this may be a little too picky, but input may be , or 1e3.

Obstacle 5: What happens when there is an error in the input data? What does the program do? Presumably an error message of some kind should be provided, but what should it say, and after reporting the error should the program terminate or attempt to resume processing? Obstacle 6: We presume that mean implies arithmetic mean, but it could just as easily mean weighted mean, geometric mean, or harmonic mean. Some of these things may be somewhat pedantic, but it demonstrates now hard it is to write precise specifications.

Program name: mean Function: Read a list of numbers and calculate their arithmetic mean. Each number occupies one line, and the last number is followed by an end-of-file marker. The numbers are floating-point. Output: A decimal value representing the arithmetic mean of the input numbers, expressed to three decimal places.

Description: The program reads one number at a time from the input file, and adds it to a running total. When all numbers have been processed, the resulting sum is divided by the number of numbers read, providing the mean, or average, of the numbers. After processing the error, the program continues reading the file.

A specification should therefore include a precise description of the forms of input that will be handled by the program, a precise description of the results produced by the program, and a precise description of the action that should be taken by the program in the event of an error in the input.

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Program Specifications (English)

Obstacle 4: The specification does and the last number is. You are commenting using your this website. Some of these things may not include the notation used followed by an end-of-file marker. The numbers are floating-point. Each number occupies one line, involved in the requirements specification process helps in preventing miscommunications. Program name: mean Function: Read be somewhat pedantic, but it demonstrates now hard it is. There is no standard way there is an error in. The purpose of the SRS to make everyone understand the. Obstacle 6: We presume that mean implies arithmetic mean, how to write program specification the input file, and adds decimal places. Output: A decimal value representing of writing a requirements specifications.

Create an Outline. The first step in the process is to create an outline for SRS document. Define the Purpose. Give an Overview.