An oral defence that has not yet started may be postponed at the last minute due to unforeseen circumstances, such as the absence of one or more committee members or suspected plagiarism. The Thesis Unit must be informed immediately by telephone followed by documentation, including written agreement of the student as to all particulars of the re-scheduled examination.
Once begun, an oral defence should not be postponed or re-scheduled; however, should this become necessary, authorization by telephone must be received from the Thesis Unit. This request must subsequently be supported by written documentation from the Pro-Dean. The Pro-Dean's primary responsibility is to ensure that the defence is carried out with fairness to the student and with respect for the academic standards of the University.
As a moderator of the proceedings, the Pro-Dean should ensure that exchanges between the committee members and the student are conducted in a productive and mutually respectful manner. In the event that the thesis or defence is judged not to meet the requirements for fulfillment of the degree and another defence is warranted, it is expected that the same Pro-Dean will be asked to participate.
The Pro-Dean is not present in an evaluative role and is not a voting member of the oral defence committee. The Pro-Dean is not to review or examine the academic quality of the thesis, except to ensure that it meets the format requirements of the University. Enter your keywords. GPS continues to support the McGill graduate community with staff working remotely. Section menu. Attendance by the public is under the control of the Pro-Dean, who must ensure good order throughout the examination.
After t he Pro-Dean introduces the student, the open session is also divided into two distinct parts: Introductory presentation: The student provides a minute presentation, summarizing their research question, the results obtained, and the conclusions. The presentation should focus especially on the original contributions to knowledge.
All oral defence committee members, with the exception of the Pro-Dean, are expected to have read the thesis, so that only salient points need to be presented. A limited number of online oral defences can be held on any given day. Once the Oral Defence Committee has confirmed their availability, the Unit should book the time in the GPS online oral defence calendar access restricted to graduate unit staff. In the event an oral defense must be postponed due to unforeseen circumstances, the Thesis Office must be informed immediately by the Graduate Unit.
The Unit is responsible for the following and should refer to these guidelines when inviting external examiners to the oral defence:. Members of the Doctoral oral defence committee must hold a doctorate or equivalent. The Pro-Dean is appointed by Graduate and Postdoctoral Studies and serves as the chair of the committee, but is not a voting member.
The committee is designed to ensure a majority of members have not been closely involved with the thesis. The oral defence committee consists of five voting members. However, if three members are closely involved with the thesis, a seven-member committee will be required see definitions below. The composition of the Oral Defence Committee should ensure equitable gender representation among its members. For example, in a five-member committee, at least one member should be female. In a seven-member committee, at least two members should be female.
If three members have been closely involved with the thesis, a seven-member committee will be required. The supervisor and co-supervisor, as appropriate, do not provide GPS with a written report. The internal examiner is a McGill faculty, or affiliated, member. The internal examiner provides GPS with a written report.
An important role of the internal examiner is to ensure that the written thesis meets the standards of McGill University. The internal member does not provide GPS with a written report. The external member is distinct from the external examiner and does not submit a written report. McGill does not require the external examiner to be present at the Oral Defence. If the Unit decides to invite the external examiner to the oral defence, it must take note of the following:.
Enter your keywords. GPS continues to support the McGill graduate community with staff working remotely.
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